Exchange 2013 Public Folder Management – Part 2

In part one we learnt on how to create public folder in Microsoft Exchange Server 2013. In this blog we will be learning how to create sub folders, manage permission and also enabling folders as mail enabled.

Points to remember

  1. Public Folder is not available directly for Outlook Web App Clients.
  2. Entire hierarchy is available for Microsoft Outlook 2010 Clients. However this should not be the case, since as per the design we should be able to access only those folders which is linked with the user mailboxes.

I will post the details on my comments when I have an update for the same. Until then lets explore other features of Public Folders.

Lets create a subfolder using EAC.

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Figure 1.1 : Public Folder linked to their respective mailboxes.

In figure 1.1 we will select Accounts folder.

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Figure 1.2 : Accounts folder selected.

Now select “+” sign to create subfolder.

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Figure 1.3 : Folder created.

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Figure 1.4 : Subfolder created for Accounts folder.

In figure 1.4 when you look at “Has Subfolders” for account folder it is “Yes”. Now lets see how to check subfolders via command prompt.

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Figure 1.5 : Folder Name and Parent Path.

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Figure 1.6 : Creating subfolder using Shell.

In Exchange Server 2013 the flexibility of creating Public Folders for end users using Microsoft Outlook 2010 or OWA has been removed as of now, maybe it might get added at later time.

Lets create Mail Enabled Public Folder.

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Figure 2.1 : Mail Enabling Public folder.

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Figure 2.2 : Warning message while selecting Enable.

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Figure 2.3 : Mail Enabled Public Folder.

Folder is now mail enabled.

Now lets see how to apply permissions for end users.

In the same window in the right pane we have folder permission. When you click that you will get the below option.

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Figure 3.1 : Applying permission on Accounts folders.

In figure 3.1 we will be applying permission for Accounts folders. Please click on “+” sign and if there are subfolders then select “Apply changes to this public folder and all its subfolders

When you click on the “+” sign you will get the below option. The permission level has not changed.

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Figure 3.2 : Public Folder Permissions.

These permissions are client permission,

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Figure 3.3 : Permission applied for User Chris

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Figure 3.4 : Permission added successfully.

If you want to remove any user from the list then select the user and then select “__”.

Note : Public Folder and Public Folder Mailboxes are now managed via EAC. No separate console for Public folder the way we had in Exchange Server 2007 and 2010.

As of now waiting for Exchange Server 2010 SP3 release. So that we can test the most difficult Public folder replication from Exchange Server 2010 to 2013.

If you would like to go to the first part then please click below.

Exchange 2013 Public Folder Management – Part 1

Happy Learning

Sunder

MSEXCHANGETEAM | Ideas That Clicks

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12 Responses to Exchange 2013 Public Folder Management – Part 2

  1. sathish says:

    Excellent article .Very Useful.

  2. Sunder says:

    Thank You Sathish.

  3. Kevin says:

    Great article, really helped me understand the new public folder architecture

  4. tien says:

    Hi,

    I have followed your configuration but Public Folders are not displayed in outlook 2013. Can you tell me how to do it ? Thank you very much

  5. Sunder says:

    Hi,

    By default folder view is not available. In Outlook 2013 at the bottom left you will see Mail Calendar People Tasks followed by . . . Just click on that you will get folders.
    Select folders and there you are with your PF.
    Check and let me know.

  6. tien says:

    Hi, I’m sorry but I didn’t find public folders after clicking on “…”.

  7. Sunder says:

    I hope you have linked the user mailbox with PF mailbox.

  8. tien says:

    Hi,

    I have created another 2 public folder mailbox and 2 public folder, linked them to user and it’s working fine. Thank you

  9. IrDuck says:

    Nice Artikel

    You need that Hotfix for the public folder
    wouldn’t work with me after the hotfix was installed
    public folders where unfoldeble

    IrDuck

  10. Cynthia says:

    Very shortly this web site will be famous amid all blogging and site-building
    users, due to it’s good posts

  11. Stewart Nicholson says:

    Sunder, you point out that “In Exchange Server 2013 the flexibility of creating Public Folders for end users using Microsoft Outlook 2010 or OWA has been removed” We use Outlook 2013. Is there any way to enable our Outlook 2013 users to create sub folders within Public Folders?

  12. Sunder says:

    Stewart. I think its not possible. But let me check.