Office 365 has many benefits over on-premises email communication platforms like MS Exchange Server. Organizations are completely free from the responsibilities related to deployment and maintenance of expensive email servers. Universal accessibility, integration with some other Microsoft products, and cost-effectiveness are also major attractions of Office 365.
While migrating from their on-premises Exchange Server to the Office 365 cloud, organizations always find it difficult to select a suitable tool for the migration. LepideMigrator for Exchange (LME) is a commonly used tool for the migration of mailboxes, Public folders and archive mailboxes to the cloud platform of Office 365.
The Myth of Easy Exchange to Office 365 Migration
Exchange to Office 365 migration is not as simple as many expect it to be. It requires thorough planning, preparation, and post-migration follow-ups. It involves migration planning, preparation of migration environment, execution of migration, and a test-working in the new environment. Though many Exchange administrators perform a pilot migration initially to evaluate the feasibility, the actual migration always turns out to be much more complex.
Exchange to cloud migration – How LME handles the common migration issues?
LepideMigrator for Exchange helps you perform all the migration-related tasks in a simple way. We will go through some of the common challenges faced during the migration and will show you how LepideMigrator for Exchange is equipped to handle such situations.
- Difficulty of migration from older versions of Exchange
Many administrators think that direct migration is not at all possible from an older version of Exchange to Office 365. But LepideMigrator for Exchange allow you migrate to Office 365 from any version of Exchange Server. User mailboxes, archive mailboxes, mailbox properties and permissions, Outlook profiles and rules etc. can be easily moved to the cloud platform without any noticeable impact on end users.
- Different locations for Public folders in different versions of Exchange
In earlier versions of Exchange, Public folders used to be located in a Public folder database which was separate from the mailbox database. But in recent versions, it has changed. In Office 365 and recent versions of Exchange, Public folders are a part of the mailbox database. While using LME for migration, you need not worry about the version of the Exchange Server or the location of Public folders. You simply can migrate them to Office 365.
- Inaccessibility of archive mailboxes after migration
If you have archive mailboxes, they are most likely to cause accessibility issues after the migration. In deep analysis one can find that these issues are caused not by the archive mailboxes, but by the migration strategies adopted. So for unhampered accessibility, be sure that you use only LepideMigrator for Exchange for the migration of archive mailboxes.
- Scare of downtime during office working hours
Most of the organizations do not want to perform migration in the working hours. LepideMigrator for Exchange allows you specify blackout hours (when no migration will be performed) while scheduling the migration. So, employees can use the email communication system without the bothering about the possibility of a server downtime.
- Concerns about co-existence
During the migration phase, LME facilitates co-existence between the source Exchange Server and Office 365. Any change or update in one side will be reflected in the other in real-time. Also, it implements one-way or two-way synchronization between the Exchange and Office 365. This can continue until the organization completely adapts itself to the new Office 365 platform.
- Impact of migration on end users
LepideMigrator for Exchange allows swift migration of everything related to mailboxes and email clients including mail box limits, mail box permissions, Outlook profiles, and Outlook rules. For administrators, there is no hassle of applying these configurations in the new environment. Also, the software allows the synchronization of Global Address Lists. So, end users will be working in the new environment without any continuity issues.
Limits and permissions – When you migrate mailboxes or public folders, LME matches them to mailboxes and public folders of the cloud, and creates new ones if no matches are found. The tool allows you move SID history to the new mailbox database. Also, you can merge, reassign, replace, or skip the permissions (Mailbox rights, Send on behalf, Send as, Message Delivery Restrictions, Public Folder Administrative Rights, and Public Folder Client Permissions) of the target with that of the source. Similarly, the software arrows you replace or skip the Limits (Message Size Restrictions and Limits) of the target with that from the source.
Outlook profiles and rules – Migration of Outlook profiles and rules is actually a post-migration job. In this job, the software maps the users of the new environment with users of the source. Also, it provides options like Update All Profiles, Update Default Profile, and Create New Profile (if no profile found).
- Strict deadlines and insufficient resources
With agent-based migration features of LME, you can use network computers as agents to share the migration load. So, one can perform migration even if the Exchange infrastructure is not robust. By creating multiple agents and by running multiple migration jobs simultaneously, one can meet strict deadlines very easily.
Also, you can use filtering features of the tool for selective migration. Selective migration saves resources and reduces the migration time considerably.
Migration from on-premises Exchange Server to Office 365 may face challenges that administrators may not foresee. That is why a professional tool like LepideMigrator for Exchange is recommended for Exchange to Office 365 migration.